Getting Things Done: It would be done if I just could generate reports on my to-do lists

I’m excited about internet calendar applications, which at it’s heart, is all meetup.com is. So I’ve been dinking around with what can be done to manage..

- todo list items
- email (a mix of information requiring no action and implicit to-do items)
- calendar items (todo items with a start and finish date)
- contacts (a todo item with a person at the other end)

I also use a paper system– this means I’ve got 2 bins for collecting to-do items, a GTD no-no.

And how quickly the distributed to-do item database gets.  Here is the topology so far:

  • Meetup → Google Calendars
  • Google Calendars ↔ Outlook.  I’m using Google’s official synch tool.
  • Google Email → Outlook.   I need to switch to IMAP because right now I use POP and I’m doing double deletion.
  • Toodledo → Outlook.  I used to use Remember the Milk, but they don’t support Outlook, except as a calendar.
  • Toodledo → Google Calendars
  • Outlook → T-Mobile SDA Phone,  roughly one way synch of contacts, todo and calendar items.
  • Google Calendars → Sunbrid on thumb drive (Pending…)
  • Google Calendars → iCal on MacBook (Pending…)

Google to Outlook synch doesn’t seem to synch my extra calendars, so I’m going to upgrade to Outlook 2007 and subscribe to iCal URLs instead.

To be continued… trust me, I’ll put it on my to-do list.

Getting Things Done

Today I’m also trying to clean up MS Outlook. There is just too much email that I want to keep coming, but I only want to read it on occasion. And if I cancel the subscriptions, I know I will never visit the website. So as a compromise, I’m automatically sending all my 2nd class mail to reference folders. Third class mail gets deleted. First class mail gets to stay in the inbox. Email isn’t the only thing that needs deleting. My PDA’s sometimes have excellent memories and can remember that I needed to do the laundry THREE YEARS AGO! While it is still true I need to do the laundry and undoubitably I have dirty laundry that has been sitting around that long, all this junk in my Outlook tasks section makes my brain mistrust the system. Similarly, I’ve got a problem with the contacts section. While my phone can hold then entire Washington DC phone book, I have a rather weak connection to the vast majority of those people and businesses. I’m going to try keeping my contact categories up to date and see if that increases the percentage of numbers in my contact book that actually get called and the percentage of times I can make a call from a contact book entry alone.